Defining roles

Certain team options are only available on Postman Basic, Professional, and Enterprise plans. To see which roles are available on your plan, go to your web dashboard.

In Postman you can assign roles and permissions to provide access control.


Roles in Postman

As a team admin, you have the power to define Postman access at the team level. You can utilize Postman's role-based access control system to limit visibility of team resources, define your development workflow, and provide access to administrative and billing personnel.

Workspace admins can modify the admin and collaborator roles for the workspace. Editors of particular elements (APIs, collections, environments, monitors, and mock servers) can modify the editor and viewer role on the element.

With these roles, you and your teammates can manage access for each individual, or, if you are on a Postman Enterprise plan, for groups.

Team roles

You can assign one or more role types to team members: Admin, Billing, and Developer. If you are on a Postman Professional or Enterprise plan, you will also have the option of assigning the Community Manager role. If you are on a Postman Enterprise plan, you will additionally have the option to assign the Super Admin role.

Roles can be assigned based on the functions a team member requires:

  • Super Admin: Manages everything within a team, including team settings, members, roles, and resources in public, team, or private workspaces. Team members with this role can perform all actions that Admin, Billing, Community Manager, and Developer roles can perform (Enterprise plans only).
  • Admin: Manages team members and team settings.
  • Billing: Manages team plan and payments.
  • Developer: Has access to all team resources and workspaces.
  • Community Manager: Manages public visibility of workspaces and team profile (Professional and Enterprise plans only).

Each user must have at least one role attached to them, and can hold multiple roles simultaneously.

Team roles provide high-level access control:

Permission Super Admin Admin Billing Developer Community Manager
Add users
Remove users
Manage team Admins and Developers
Manage SSO
Manage custom domains
View audit logs
View usage data
Manage Billing members
Manage payment
Change plan
View shared APIs, collections, environments, mock servers and monitors
View and create team workspaces
Change visibility of workspaces to team or public ✔*
Approve requests to change workspace visibility**
Enable public team profile

* On Postman Basic and Free plans, any developer can change visibility of workspaces

** Enterprise and Professional plans only

Workspace roles

You can assign three role types in Postman workspaces: Admin, Editor and Viewer.

  • Admin: Can manage workspace resources and settings
  • Editor: Can create and edit workspace resources
  • Viewer: Can view, fork, and export workspace resources

The following roles control access at a workspace level:

Action Admin Editor Viewer
Create workspaces
Delete workspaces
Edit workspace details
Join and leave workspaces
Add members
Remove members
Manage workspace roles
Manage workspace visibility ✔*
Add and remove APIs, collections, and environments
Manage integrations
Add monitors and mock servers
Send requests

* On Professional and Enterprise plans, workspace admins must request to change a workspace's visibility to public. This request will go to the Community Manager. On Basic and Free plans, or if a team has no Community Manager assigned, workspace admins can control visibility.

API roles

You can assign two role types in Postman APIs: Editor and Viewer.

  • Editor: edit APIs directly
  • Viewer: view and export APIs

The following roles control access at an API level:

APIs Editor Viewer
Edit and delete APIs
Manage roles on APIs
Share APIs
Comment on APIs
Create new API versions
Update schema
Generate collections from the schema
View reports for APIs
Add and remove API environments
Add and remove API documentation
Add and remove API test suites, integration tests, and contract tests
Add and remove API monitors
Add and remove API mock servers

Collection roles

You can assign two role types in Postman collections: Editor and Viewer.

  • Editor: edit collections directly
  • Viewer: view, fork, and export collections

The following roles control access at a collection level:

Collections Editor Viewer
Edit and delete collections
Manage roles on collections
Export collections
Fork collections
Merge forks on collections
Publish collection documentation and add to API Network
Share collections to a different workspace
Tag and restore collection versions
Add, edit, and delete mock servers
Add, edit, and delete monitors

Managing roles and permissions

To manage team roles, see Managing roles.

Roles FAQ

  • Our only team member with billing/admin permissions left - what can I do?

Contact us via our Support Center for assistance.

  • I'm an admin, why can't I assign the billing role?

Billing roles can be granted by a Super Admin or by a fellow team member with a billing role. If this is not possible, contact us via our Support Center for assistance.

  • Our colleague left the organization, how can we access their collections?

You can remove a former colleague from your Postman team via your dashboard. When a collection owner is removed from your team, ownership of their shared collections is transferred to fellow team members and these collections will continue to exist in your Postman team.

  • What are "support" roles?

A support-only account is one that holds an admin and/or billing role, but is not a developer. Teams can have up to two support-only accounts.

Next steps

Learn more about Working with your team.

Last modified: 2022/01/21